By: Erick Feltron

Regardless of the industry, keeping finances in order is crucial for the health and growth of any business. A well-structured financial control system not only ensures that you’re prepared for challenges but also opens doors to opportunities and prevents unpleasant surprises. Aleksander Avalca, CEO and founder of 4blue, shares valuable tips to help keep your business financially healthy and sustainable.

Photo Courtesy: Aleksander Avalca

“By maintaining efficient financial control, you gain a clear view of your finances and can make strategic decisions with confidence,” says Avalca. Here are some essential practices that can transform the financial management of your business:

First and foremost, it is crucial to regularly close out your cash and bank balances, whether daily or weekly. Ensuring that the balance matches exactly is a sign that your financial control is up to date. “When you can close your accounts down to the last cent, it means you have total visibility over what’s happening with your money,” Avalca explains.

In addition, agility in financial record-keeping is fundamental. Entries and exits should be recorded promptly to avoid complicated and demotivating processes. “An agile system is essential to minimize errors and ensure consistency in financial management. If you always leave it until the last day of the month, it will always be a struggle,” the expert advises.

Establishing a fixed routine for making entries is also important. Having a specific time, whether daily or weekly, helps maintain discipline and prevents oversight. “Regularity is the foundation of good financial management,” Avalca emphasizes.

Another recommended practice is assigning a dedicated person to handle financial control. This ensures focus and reduces the chance of errors from a disorganized approach. “Delegating this responsibility to a single person avoids inconsistencies and improves accuracy,” warns the CEO of 4blue.

Organizing financial documents is equally essential. After recording invoices, systematically filing them makes the accountant’s job easier and saves time when specific information is needed. “Consistent organization of documents saves headaches and makes the process more efficient,” Avalca advises.

Furthermore, entrepreneurs should avoid having too many categories within their Cash Flow, such as variable costs, fixed costs, investments, operating profit, non-operating revenues, and non-operating entries. “This clarity allows for a more accurate analysis of costs and contributes to better decision-making. If you create too many revenue and cost divisions, it becomes harder to analyze indicators,” the expert notes.

Maintaining strict control of accounts payable and receivable is another essential practice. Knowing exactly what needs to be paid and what is coming in helps keep the cash flow in order. “This control is the backbone of effective financial management,” Avalca reinforces.

Finally, all these processes should culminate in the generation of an accurate cash flow statement that reflects the financial reality of the business. With a well-structured cash flow, you can plan for the future with confidence and make strategic decisions. “A well-prepared cash flow statement is the roadmap that guides business growth,” Avalca concludes.

Implementing these practices is not just about organization; it’s what separates businesses that plan for growth from those that face constant problems. “If these tips are part of your routine, you’re on the right path to building a financially solid business, prepared to face challenges and seize opportunities,” Avalca concludes.

Published By: Aize Perez