“Contractors often underestimate the cost of inefficiency,” says Tommy Stanek, CEO of Graceful Management Systems (GMS). “We built GMS with the goal of helping change that.”

In an industry often characterized by manual estimates, outdated software, and decision-making based on experience, GMS offers an alternative approach. Its AI-powered platform claims to provide potential cost savings, up to a 30% reduction in labor and material costs.

Built for Contractors, Driven by AI

Graceful Management Systems is not just another project management tool. It’s a comprehensive enterprise resource planning system, designed specifically for specialty contractors.

What distinguishes GMS is its ability to learn and adapt.

By drawing data from each contractor’s historical records, current project details, and real-time activities, GMS processes this information to predict the most efficient approach. It adjusts timelines, labor needs, and material usage as necessary, aiming to optimize project execution. Think of it as a GPS for construction projects. Enter your goal, and GMS provides guidance with step-by-step instructions.

If conditions change, the system can recalculate and suggest alternative solutions.

This level of automation is not typically seen in the construction industry.

Where the Savings Come From

The 30% savings aren’t attributed to a single factor; instead, they stem from addressing and reducing the unexpected inefficiencies that can accumulate quickly on a job site.

For example:

• Material Waste: GMS identifies installers with lower material waste, prioritizes them for tasks, and pairs them with teams who typically produce higher waste, thus working to reduce overall material loss.

• Labor Overruns: GMS analyzes historical productivity trends across different roles, schedules, and conditions, using this data to more accurately forecast labor time and associated costs for future projects.

• Scheduling Conflicts: GMS has access to information about trade needs and task durations in advance. When potential bottlenecks are detected, it adjusts schedules or suggests alternative qualified resources to keep projects moving smoothly.

• Bid Accuracy: Using project-specific data, GMS helps contractors create more accurate bids, aligning estimates with actual costs and timelines to reduce surprises and unexpected delays.

Each of these adjustments might seem incremental, but collectively, they can lead to significant cost reductions.

Predictive, Not Reactive

Most construction tools merely digitize existing processes. GMS goes a step further by predicting outcomes before they occur.

Consider a project falling behind schedule. Traditional tools might flag the delay once it happens. GMS, however, can identify potential delays days in advance and suggest proactive adjustments—such as adding shifts, re-sequencing tasks, or modifying crew size—before costs start to escalate.

This predictive capability becomes especially valuable in today’s challenging labor market and supply chain environment.

Standardizing Efficiency Across the Industry

One of GMS’s long-term objectives is to bring more consistency to an industry that often lacks it. While large construction firms typically have internal systems to track performance, smaller contractors may not have access to such tools.

GMS aims to democratize this kind of data-driven decision-making by making advanced tools accessible to all contractors. This approach levels the playing field and provides everyone with access to the same capabilities.

This has important implications.

By standardizing data and reporting, contractors can continuously improve performance on each project. Clients, in turn, benefit from faster, more transparent work.

A Better Experience for Homeowners

Though GMS is designed for contractors, homeowners also stand to benefit from its use.

The platform creates a comprehensive digital history of each project—blueprints, invoices, maintenance reminders, and more. If a home is sold, this information can easily be transferred to the new owner.

This adds enduring value and transparency, while also fostering trust between contractors and homeowners, an area that has often been a challenge within the home improvement industry.

The Big Picture

The construction industry faces significant pressures. Costs are rising, labor availability is shrinking, and expectations are increasing.

GMS is stepping in with an approach centered around smarter planning, reduced waste, and the potential for higher profitability.

It’s not just about making small adjustments to existing practices; it’s about replacing guesswork with data-driven, informed decisions.

For contractors, this could make the difference between achieving steady results and breaking new records.

And for the industry, it could mark the beginning of a more sustainable, efficient future.